Home > Living in Kamakura > Registration & Notification

Main content starts here.

update:February 28, 2010

Registration & Notification

For the following status changes, register/notify the below listed offices.

Note: Some foreigners who have foreign nationality may be registered in different way. Please contact the office for more information.

GAIKOKUJIN-TOROKU (Alien Registration)	JYUMIN-HYO (Resident Record)	KOSEKI (Family Register)
New registration application of alien registration	Notification of moving to Kamakura	Registration of birth
Check (switch) application of alien registration	Notification of moving to Kamakura outside the country	Registration of marriage
Change registration application of alien registration	Notification of moving away from Kamakura	Notification of divorce
Exchange application of alien registration	Notification of change of address within Kamakura	Notification of death
Reissue application of alien registration	Notification of change of household/householder	Notification of transfer of permanent domicile
Return of the certicicate of alien registration	-	-
Certificate on registered matters	Reference: National Health Insurance (Kokumin Kenko Hoken)	-

Links to frequent subjects
Moving: [JYUMIN-HYO (Resident Record)] →	Notification of moving to or away from Kamakura and notification of a change of address within Kamakura
Child Birth: [KOSEKI (Family Registration)] →	Registration of birth
Marriage: [KOSEKI (Family Registration)] →	Registration of marriage
Family Death: [KOSEKI (Family Registration)] →	Notification of death
Utilities	Link to Utilities

Links to Public Facilities Map
City Hall	Koshigoe Gyosei Center	SHIMIN-Service-Corner in Ofuna LUMINE
	Fukasawa Gyosei Center
	Ofuna Gyosei Center
	Tamanawa Gyosei Center

For inquiries, call the Citizen Section of
Kamakura City Hall.
Phone: (0467) 23-3000 (extension 2810)

GAIKOKUJIN-TOROKU (Alien Registration)

The GAIKOKUJIN-TOROKU (alien registration) clarifies a place of residence and other relations for foreigners.

There are the following kinds of alien registration applications. An application period and required things are dependent on the kind of application.

Reception place/time in, handling

Reception time in	Reception place
Weekday (Monday - Friday) From 8:30 a.m. to 5:15 p.m. As a rule, we can not accept from 0:00 p.m. to 1:00 p.m.	Citizen Section (City Hall) *You can not notify at branch office
The procedure about alien registration must be applied by principal. However, the relative who lives with principal can notify if he/she can not notify by the unavoidable reason. In addition, if a principal is under 16 years of age, the relative (age of 16 and up) who lives with principal have to notify.

New registration application of alien registration

Application period	Documentation required
(When entering) Within 90 days of the entry day into Japan	(1) Passport (2) Two identical photos (4.5cm x 3.5cm, however, under 16 years of age are not required)
(If child is born) Within 60 days of the date of birth	Proof of birth registration or Birth certificate document from a doctor
(When Japanese nationality is lost) Within 60 days of the loss day of Japanese nationality	(1) Proof of Japanese nationality losing or foreign nationality acquisition (2) Two identical photos (4.5cm x 3.5cm, however, under 16 years of age are not required)

National Health Insurance (Kokumin Kenko Hoken)

All residents of Japan are required to join a public health insurance scheme. There are two types: National Health Insurance (Kokumin Kenko Hoken) and Employee Health Insurance (Kenko Hoken).

Foreign nationals who have completed Alien Registration and have a status of residence of at least one year must enroll in one of these schemes.

Unless you and your family are already covered by Employee Health Insurance, you must enroll in the National Health Insurance scheme, which is administered by the local authority.

If you have public health insurance, you will only need to pay 10% - 30% of the total medical cost for treatment of illness or injury. (The cost varies according to age and income.)

To enroll in the National Health Insurance scheme, you must go to the National Health Insurance Section at Kamakura City Hall.

Please note: Branch offices do not carry out health insurance enrollment procedures for foreign residents.

For inquiries, call the National Health Insurance Section of Kamakura City Hall.
Phone: (0467) 23-3000 (extension 2324)

Check (switch) application of alien registration

Application period	Documentation required
(Age 16 and up) Within next check (switch) application period indicated on foreign resident's registration card (Under 16 age) Within 30 days from 16th birthday	(1) Passport (If you have) (2) Two identical photos (4.5cm x 3.5cm) (3) Alien registration card

Change registration application of alien registration

Application period	Documentation required
(Change residence) Within 14 days of changing address	Alien registration card
(Change of personal information) Within 14 days of changing name, nationality, residents qualification, residents period, occupation, and office In case of change of other items above, as soon as possible	(1) Alien registration card (2) Proof of the contents of change (such as passport)

Exchange application of alien registration

Exchange motive	Documentation required
In case of loss, wear, and damage or When changing/correcting of name, nationality, birth date, and gender or When there is no unfilled space in the reverse side of the card and the change matters can not be filled in	(1) Passport (If you have) (2) Two identical photos (4.5cm x 3.5cm, under 16 years of age are not required) (3) Alien registration card

Reissue application of alien registration

Application period	Documentation required
(In case of loss or theft of the alien registration card) Within 13 days of that day	(1) Passport (If you have) (2) Two identical photos (4.5cm x 3.5cm, under 16 years of age are not required)

Return of the certificate of alien registration

When leaving Japan, please return the certificate of alien registration at an airport or a harbor. (However, it is not necessary if you have the reentry permit certificate)

If Japanese nationality is obtained, the principal has to return the card within 14 days of that day.

If someone in your family dies, relative who lives with principal has to return within 14 days of that day.

Certificate on registered matters

The TOUROKUGENPYO-KISAIJIKOU-SHOMEISHO (certificates on registered matters) can be applied for a certificate containing the facts registered on the registration card.

Notification period	Where to notify
When needed	Citizen Section (City Hall)
Who must notify	Documentation required
Principal, relative who lives with principal, or substitute *If substitute, a letter of attorney is required (for details, call the office)	Alien registration card
Note
You can get it at SHIMIN-Service-Corner in Ofuna LUMINE building. Opening time is from 10:00 a.m. to 5:15 p.m. (only weekday)

JYUMIN-HYO (Resident Record)

The JYUMIN-HYO (resident record) is the certification of citizen's personal data such as name, address, birth date, and permanent domicile. It is also filled in some closely related information for daily life such as polling to a voter registration, affiliation status of national health insurance and/or national pension.

When you move, the JYUMIN-IDO-TODOKE (change report of residents) should be submitted, the notice also includes the information such as suffrage, national health insurance, and school attendance of elementary school and junior high school.
If the notice is not submitted, it means impedimenta to things such as use of the suffrage, school attendance, and grant of national health insurance. So, please submit as soon as possible, referring to the following tables.

Reference:
National Health Insurance (Kokumin Kenko Hoken)

All residents of Japan are required to join a public health insurance scheme. There are two types: National Health Insurance (Kokumin Kenko Hoken) and Employee Health Insurance (Kenko Hoken).

Foreign nationals who have completed Alien Registration and have a status of residence of at least one year must enroll in one of these schemes.

Unless you and your family are already covered by Employee Health Insurance, you must enroll in the National Health Insurance scheme, which is administered by the local authority.

If you have public health insurance, you will only need to pay 10% - 30% of the total medical cost for treatment of illness or injury. (The cost varies according to age and income.)

To enroll in the National Health Insurance scheme, you must go to the National Health Insurance Section at Kamakura City Hall.

Please note: Branch offices do not carry out health insurance enrollment procedures for foreign residents.

For inquiries, call the National Health Insurance Section of Kamakura City Hall.
Phone: (0467) 23-3000 (extension 2324)

Reception place/time in, handling

Reception time in	Reception place
Weekday (Monday - Friday) From 8:30 a.m. to 5:15 p.m. Saturday From 9:00 a.m. to 5:00 p.m.	Citizens Section (City Hall) or Each branch office (only weekday)
Please refer to the following tables for the contents of entry and properties. If you have a foreign family register, other methods are required. Please refer to the procedure of alien registration.

Notification of moving to Kamakura

Notification period	Where to notify
Within 14 days of moving to Kamakura	Citizen Section (City Hall) or Each branch office
Who must notify	Documentation required
Principal, householder, or substitute *If substitute, a letter of attorney is required (for details, call the office)	(1) Notifier's INKAN (seal impression) (2) Moving-out certificate (issued by the chief of the municipality (city, town, or village) of the previous address) (3) National health insurance card (if you are affiliated to it, and the household of moving-in is also affiliated) (4) National pension booklet (only for those who are affiliated)
Note
The following things are asked at the time of the notification: (1)New address and its householder (2)Moving-in date (settled in the new address) (3)About national health insurance and national pension. (if affiliated) If you have a foreign family resister, the procedure of alien registration may be needed. Also, the procedure in the sections in its duty other than a citizen division may be required, such as a child allowance and aid of medical expenses. [go to the procedure list]

Notification of moving to Kamakura from outside the country

Notification period	Where to notify
Within 14 days of moving to Kamakura	Citizen Section (City Hall) or Each branch office
Who must notify	Documentation required
Principal, householder, or substitute *If substitute, a letter of attorney is required (for details, call the office)	(1) Notifier's INKAN (seal impression) (2) National health insurance card (if you are affiliated to it, and the household of moving-in is also affiliated) (3) National pension booklet (only for those who are affiliated) (4) (Permanent domicile is in Kamakura city) Passport of all those move in. (Permanent domicile is not in Kamakura city) Passport of all those move in, and the copy/extract of family register, family register appended chart
Note
The following things are asked at the time of the notification: (1)New address and its householder (2)Moving-in date (settled in the new address) (3)About national health insurance and national pension (if affiliated) Also, the procedure in the sections in its duty other than Citizens' affairs division may be required, such as a child allowance and aid of medical expenses. [go to the procedure list]

Notification of moving away from Kamakura

Notification period	Where to notify
Prior to moving away from Kamakura (It is within 14 days about)	Citizen Section (City Hall) or Each branch office or mailing (for details, call the office)
Who must notify	Documentation required
Principal, householder, or substitute *If substitute, a letter of attorney is required (for details, call the office)	(1) Notifier's INKAN (seal impression) (2) Inkan registration card (only for those who are affiliated) (3) National health insurance card (only for those who are affiliated) (4) Health insurance booklet for the aged and recipient card (only if applicable) (5) Nursing care insurance card (only if applicable)
Note
The following things are asked at the time of the notification: (1)New address and its householder (2)Moving-in date (settled in the new address) (3)About national health insurance and national pension (if affiliated) If you have a foreign family resister, the procedure of alien registration may be needed. Also, the procedure in the sections in its duty other than Citizens' affairs division may be required, such as a child allowance and aid of medical expenses. [go to the procedure list]

Notification of change of address within Kamakura

Notification period	Where to notify
Within 14 days of changing address	Citizen Section (City Hall) or Each branch office
Who must notify	Documentation required
Principal, householder, or substitute *If substitute, a letter of attorney is required (for details, call the office)	(1) Notifier's INKAN (seal impression) (2) National health insurance card (only for those who are affiliated) (3) National pension booklet (only for those who are affiliated) (4) Health insurance booklet for the aged and recipient card (only when applicable)
Note
The following things are asked at the time of the notification: (1)Old address, new address and its householder (2)Removing date (settled in the new address) (3)Who moves If you have a foreign family register, the procedure of alien registration may be needed. And also, the procedure in the sections in its duty other than Citizens' affairs division may be required, such as a child allowance and aid of medical expenses. [go to the procedure list]

Notification of change of household/householder

Notification period	Where to notify
When you change	Citizen Section (City Hall) or Each branch office
Who must notify	Documentation required
Principal, householder, or substitute *If substitute, a letter of attorney is required (for details, call the office)	(1) Notifier's INKAN (seal impression) (2) National health insurance card (only for those who are affiliated)
Note
The following things are asked at the time of the notification: (1)Present address (2)Who/how divides/mixes a household (3)Who is a new householder If you have a foreign family register, the procedure of alien registration may be needed.

KOSEKI (Family Register)

The KOSEKI (family register) is an official identification system through which a married couple's births, parents, marriage, marital status, and deaths are registered.
The record of one's address at registration is called the HONSEKI (permanent domicile).
The KOSEKI is maintained at the office where you place HONSEKI.

Although the copy/abstract of KOSEKI can be taken only in the office you place HONSEKI, the notification about KOSEKI can be performed at one's residence address.
Please refer to the following table. However, please take notice that it is necessary to submit a copy/abstract of KOSEKI when submitting notice except at the office you place HONSEKI.

If you submit the notification documents to Kamakura city office, your trouble is quit for one copy even the documents related to some municipalities.
The notification form is common to all municipalities. In most of the case, the person who actually submits the notification documents may be substitute.

Reception place/time in, handling

Reception time in	Reception place
Weekday (Monday - Friday) From 8:30 a.m. to 5:15 p.m. Saturday From 9:00 a.m. to 5:00 p.m.	Citizen Section (City Hall) or Each branch office (only weekday)
The proof of a resident record, national health insurance, and a maternity record book, the application of a fire certificate of burial, etc. are made by related procedure. * In case of maintenance etc., we close the office on Saturday with before announcement.
Sunday and public holiday	Guard room of the city office
The proof of a resident record, national health insurance, and a maternity record book, the application of a fire certificate of burial, etc. can not do related procedure. However, a fire certificate of burial is delivered.
Other	Guard room of the city office
Although it is only keeping the notification documents until next workday, the date of submitting is considered an acceptance date.

Description of each notifications

The main things are described below among family register notifications.
There are many other kinds. Please call the office for more information.

Registration of birth

Notification period	Where to register
Within 14 days of the date of birth (When 14th day is holiday or non-workday, it extends till next workday)	Municipal (city, town, or village) office at the place of birth, the permanent domicile, or the address of the notifier
Who must register	Documentation required
Father or mother (The person who actually submits the notification documents to the office is delegable)	(1) One copy of birth certificate document (2) INKAN (seal impression) pushed on a notifier's column (However, INKAN is not required if a reporter is a foreign family register) (3) Maternal and child health handbook (4) National health insurance card (only for those who are affiliated)
Note
The notification documents are also in a hospital. Since the right half is a birth certificate, please obtain the proof from a doctor or midwife. Child's name should be used commonly used Chinese character, a name-of-a-person Chinese character, a hiragana, and katakana (If a child has a foreign family register such as South Korea, Korea, and the China, then it should be used a Chinese character. In other case, it should be used katakana). If a child have a foreign family register, the procedure of alien registration may be needed. Also, the procedure in other sections in its duty may be required, such as a child allowance and aid of medical expenses. [go to the procedure list]

Registration of marriage

Notification period	Where to register
Valid on the day of notification	Municipal (city, town, or village) office of either the permanent domicile of the couple or the address of the notifier or the new permanent domicile of the couple
Who must register	Documentation required
Both participants (The person who actually submits the notification documents to the office is delegable)	(1) One copy of marriage certificate document (2) INKAN (seal impression) pushed on a notifier's column (However, INKAN is not required if a notifier is a foreign family register) (3) National health insurance card (only for those who are affiliated) (4) Parents' approval (only for minors) (5) Copy/extract of the family register (for a person whose permanent domicile is out of town)
Note
You have to get signatures and seals of two witnesses (those who have reached adult age) on the right half of marriage certificate. If a marriage registration is not taken out, even if it goes into married life, you are not accepted as formal husband and wife legally. Since a marriage registration is the notification of a family register, if you also move the address with marriage, please submit a residents change report. If either has a foreign family register, other documents are required. Please call the office.

Notification of divorce

Notification period	Where to register
(Negotiation) Takes effect on the day of notification (Mediation or Judge/Trial) Within ten days of the day of mediation formation and trial decision	Municipal (city, town, or village) office of either the permanent domicile of the couple or the address of the notifier
Who must register	Documentation required
(Negotiation) Both participants (The person who actually submits the notification documents to the office is delegable) (Mediation or Judge/Trial) Clamor, Plaintiff (the other party can also do after mentioned period progress)	(1) One copy of divorce certificate document (2) INKAN (seal impression) pushed on a notifier's column (However, INKAN is not required if a notifier is a foreign family register) (3) Copy/extract of the family register (for a person whose permanent domicile is out of town) (4) National health insurance card (only for those who are affiliated) (5) (Discussion) Copy of mediation protocol (Mediation or Judge/Trial) Referee document or copy of judgment document, and definite certificate
Note
Only in a divorce by consent, two witnesses (those who have reached adult age) need to sign and seal to the right half of divorce certificate. If the couple has underage children, please decide a person in parental authority before submitting the notice. Since a divorce registration is the notification of a family register, if you move the address with divorce, please submit a residents change report. In procedure, the person who changed the family name return to the original family name, however, if "the report of 2 of Article 77 of the Family Registration Law" is submitted within three months (that day is also available) after divorce, the family name in marriage can be continued. Also, the procedure in the sections in its duty other than a citizen division may be required, such as a child allowance and aid of medical expenses. [go to the procedure list]

Notification of death

Notification period	Where to notify
Within seven days of the date the fact of death is known	Municipal (city, town, or village) office of either the place of death, the permanent domicile of the deceased, or the address of the notifier
Who must notify	Documentation required
(1) Relative (2) Cohabiter (3) Landlord, Landowner, Land agent, House janitor Please submit notice by above the priority. The person who actually submits the notification documents to the office is delegable.	(1) One copy of death report document (2) INKAN (seal impression) pushed on a notifier's column (However, INKAN is not required if a notifier is a foreign family register) (3) National health insurance card, Nursing care insurance insured person card, Medical care for the elderly booklet and elderly man general insurance law medical recipient certificate (which passed away is related) (4) Cremation of a deceased person permission application (the form is in the office)
Note
The notification documents are also available in a hospital. Since the right half is a death certificate, please obtain the proof from a doctor. Cremation of a deceased person permission application is delivered. If the person has a foreign family register, return of a certificate of alien registration is needed. Also, the procedure in the sections in its duty other than Citizens' affairs division may be required. [go to the procedure list]

Notification of transfer of permanent domicile

Notification period	Where to notify
When you change	Municipal (city, town, or village) office or the address of the notifier
Who must notify	Documentation required
The head of a family register and the spouse (The person who actually submits the notification documents to the office is delegable)	INKAN (seal impression) pushed on a notifier's column (However, INKAN is not required if a notifier is a foreign family register)

Links to Utilities

Electricity --> Tokyo Electric Power Company ( External link )
Gas --> Tokyo Gas( External link )
Telephone --> NTT East( External link )

Kamakura City Hall Address：18-10 Onarimachi, Kamakura 248-8686 Phone：(0467) 23-3000 (switch board)